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Rockland Community College Board of Trustees 4/30/20 Workshop

Workshop Agenda

Meeting Date: April 30, 2020
Time: 5:00 pm
Place: Via Zoom Conference

  1. Resolutions
    1. Approval of Amendment to Academic Grading System Policy (Resolution 13-2020)
    2. Approval of Tuition & Fees for Academic Year 2020 – 2021 (Resolution 14-2020)
    3. Approval of 2020-21 Budget (Resolution 15-2020)
    4. Approval of Creation of the Position of Benefits Administrator (Resolution 16-2020)
    5. Adoption of the Rockland Community College Information Technology Policy and Process Manual (Resolution 17-2020)
  2. Academic Affairs Provost and Executive Vice President, Dr. Susan Deer
    1. Approval of Amendment to Academic Grading System Policy (Resolution 13-2020)
  3. Finance Interim Chief Financial Officer, Dr. Dan DoBell
    1. Approval of Tuition & Fees for Academic Year 2020 – 2021 (Resolution 14-2020)
    2. Approval of 2020-21 Budget (Resolution 15-2020)
  4. Operations and Strategic Initiatives Vice President, Dr. Beth A. Coyle
    1. Approval of Creation of the Position of Benefits Administrator (Resolution 16-2020)
  5. Information Technology Services Chief Information Officer, Mr. Mike Salem
    1. IAdoption of the Rockland Community College Information Technology Policy and Process Manual (Resolution 17-2020)
  6. Board Secretary Report Secretary, Ms. Mary Lou Dillon
    1. Previous meeting minutes 3/26/20 (corrections/additions/deletions)

Workshop Minutes


A Workshop of the Rockland Community College Board of Trustees was held Thursday, April 30, 2020 via Zoom video conference.

Trustees Present: Mr. Martin Wortendyke, Board Chair; Mr. Joseph Rand, Board Vice Chair; Ms. Mary Lou Dillon, Board Secretary; Mr. Grant Valentine, Community Outreach Liaison; Ms. MariEllyn Dykstra Donnellan; Ms. Ileana Eckert; Ms. Lynne Hilowitz; Mr. Thomas Leonard.

Also Present: Dr. Michael A. Baston, President; Dr. Susan Deer, Provost and Executive Vice President; Dr. Helen Brewer, Vice President Enrollment Management and Student Affairs; Dr. Beth A. Coyle, Vice President Operations and Strategic Initiatives; Dr. Dan DoBell, Interim Chief Financial Officer; Ms. Susan Lyddon, Vice President Institutional Advancement, Executive Director Rockland Community College Foundation; Mr. Mike Salem, Chief Information Officer; Mr. William Murphy, Executive Director Operations, Chief Law Enforcement Officer; Ms. Natalie Scott, Director, Human Resources; Ms. Patricia Zodda, Representative, Faculty Senate; Mr. Benjamin Naylor, Chief of Staff.

Absent Was: Ms. Susan Oelkers-Ramos (excused)

The meeting was called to order at 505 pm by Chair Wortendyke

  • Roll call was taken.
  • Chair Wortendyke wished Trustee Donnellan and Trustee Valentine a Happy Birthday.

Presentation

President’s Report

  • Dr. Baston
    • Provided Covid-19 campus impact data.
    • Presented a timeline of actions taken to date during the campus shutdown.
    • Discussed the possibility of significant state aid budget cuts.
    • Reviewed the College’s revenue streams.
    • Reported that the College has already received 1.8 million from the CARES act and are awaiting an additional 1.8 million in funding.
    • Discussed the various ways the College is supporting students such as tele-counseling, virtual advising sessions and the SUNY laptop loaner program.
    • Introduced student trustee Thomas Leonard who discussed the Emergency Fund for students and thanked the Executive Cabinet for their support.
    • Mentioned the various ways RCC is supporting the community.
    • Introduced Dr. DoBell who presented the FY21 Budget Proposal.
    • Dr. DoBell answered trustees’ questions regarding the proposed budget and the following resolutions: Approval of Tuition & Fees for Academic Year 2020 – 2021 (Resolution 14-2020) and Approval of 2020-21 Budget (Resolution 15-2020).
    • Is working closely with SUNY system to maximize opportunities for support.
    • Announced the creation of a Joint Leadership Collaborative comprised of members of the Executive Cabinet, leaders of college governance and labor unions to facilitate the reopening of the College. Does not anticipate beginning any “phased” return to campus before June 15th.
    • Announced that Virtual Town Halls will be held May 12th and 13th to answer questions from the College community.
    • Answered trustees’ questions.

Academic Affairs Report

  • Dr. Deer
    • Discussed Resolution 13-2020, Approval of Amendment to Academic Grading System Policy.
    • Commended the faculty for their successful transition to online learning and their support of students.
    • Answered trustees’ questions regarding the RCC Nursing program. The Board would like to acknowledge the nursing students for their volunteer work during the Covid-19 crisis.

Enrollment Management and Student Affairs Report

  • Dr. Brewer
    • Answered trustees’ questions.

Finance Report

  • Dr. Dan DoBell
    • Answered trustees’ questions.

Operations and Strategic Initiatives

  • Dr. Beth Coyle
    • Discussed the Hudson Market on Main takeout business.
    • Discussed Resolution 16-2020, Approval of Creation of the Position of Benefits Administrator.
    • Answered trustees’ questions regarding cases of coronavirus on campus.

Institutional Advancement

  • Ms. Lyddon
    • Answered trustees’ questions.

Information Technology Services

  • Mr. Salem
    • Discussed Resolution 17-2020, Adoption of the Rockland Community College Information Technology Policy and Process Manual.
    • Answered trustees’ questions regarding security issues.

Board Secretary Report

  • Secretary Dillon
    • Asked for corrections/additions/deletions to the minutes.
    • NYCCT Award nominations are due June 1st.

Student Government Association

  • Mr. Leonard
    • Provided an update on the Student Government Association (SGA).
    • Announce that the Emergency Fund has raised $51,000 to date.

Board Community Outreach Report

  • Mr. Valentine
    • Will participate in a virtual meeting with the Spring Valley NAACP to discuss the effect of Covid-19 on the community.

Old/New Business

  • Chair Wortendyke
    • Thanked Dr. Baston for his leadership and commended the staff, faculty and administration for their dedication during this pandemic.


MOTION & ACTION
By Vice Chair Rand, second by Trustee Eckert, and unanimously approved by trustees: Wortendyke, Rand, Dillon, Valentine, Donnellan, Eckert, Hilowitz and Leonard to adjourn at 6:51 pm.