Screen Layout

Screen Tab

The screen tab displays the screen’s mnemonic and the screen’s name. When more than one screen is open, the tab furthest to the right represents the active screen.

Header Block

The header block displays information pertaining to the screen with which you are working. For example, the header block below displays a Student name and ID.

Data Area

The contents of the data area differ depending on the screen with which you are working. In general, the data area consists of various types of fields.

Fields

A field is any place on the screen where information is displayed or where you enter information. In most cases each field is accompanied by a field label indicating what kind of information belongs in the field.

Groups or Windows

A group is a set of related fields. Each field in a group can have multiple values. There are usually several fields in a group that are associated to each other in some way; these are often referred to as associated multi-values. Some sets of associated multi-values are presented as rows and some are presented as columns. For example, some groups are row-oriented and some are column-oriented. The intersection of a column and a row is referred to as an element.

The Line Items group shown on the Student Profile (SPRO) screen is a row-oriented group. You read each set of fields across a row.

A labeled screen is shown below:

Options Buttons

Available throughout the User Interface Screens:

Pull Down Menu Icon Button. This icon, next to a field, indicates that you have a list of option to choose from for this field. This same function was available on Colleague Terminal by press the F1 key twice.

or Detail Screen Icon Button. This icon, next to a field, indicates that there is another screen with more options for this field.

Up and Down Arrow Icon Button. This icon, next to a field, indicates that there are other lines for this field. By pressing the up or down arrow button, you are able to move up and down between the lines.

Calendar Icon Button. This icon, next to a field, indicates that a calendar is available. Pressing this icon with display a calendar:

You can scroll through the calendar using the arrow keys:

 Press this button to move forward by year

  Press this button to move forward by month

 Press this button to move back by year

 Press this button to move back by month

Once you have selected your date, you can simply click on the “day”, and the “field” will automatically populate with the chosen date.

 Calculator Icon Button. This icon, next to a field, indicates that a calculator is available. Pressing this icon with display a calculator for calculation or numerical entry:

Function Keys and Buttons

You will still be able to use most of your function keys as you did in the Terminal Version of Colleague, or if you choose, you can use the tool bar icon button functionality.

Function key use:

Field Help (Short Help)	Press F1 Key		• Gives an explanation of what the field is used for
Field Help (Long Help)	Press F1 – Return or More		• Gives more information of what the field is used for
Process Help	Press Shift + F1		• Gives general help and information for the screen.
Detail	Press F2		• Takes you to another screen with more options for that field. o An * beside the field, in the Terminal Version of Colleague indicated there was a detail screen. In User Interface, a detail icon button is beside the field indicating a detail screen allowing you to click the icon or press F2.
Cancel	Press Shift + F8		• Clears the screen and cancels anything that was entered.
Finish	Press F9		• Saves anything entered and takes you out of a screen and back to the main menu.
Update	Press F10		• Clears the screen, saves anything entered, but returns you to the same screen or if a detail screen returns you to the previous screen.