• THE DATATEL TOOBAR

1. Quick Access:  Type in screen code (i.e. XACS, STSC, XTRA, etc) and then click...
2. GO
3. "Save All": Saves record and exits to main menu OR moves on to the next data entry screen
4. "Cancel all":  Cancels record and exits to main menu WITHOUT saving changes

• LOGGING INTO DATATEL:

In order to access Datatel you must first have a user name and a password.  If you do not have a user name or password CLICK HERE

• TERM CODES

Some screens ask for a Term Code, which identifies the semester about which you want to access information.  The Term Code is alway the four digit year/two digit term (i.e. Fall 2007 = "2007/FA")

For the 2007 - 2008 Academic Year, the term codes are as follows:

• Fall 2007 = 2007/FA
• Winter 2008 = 2008/WI
• Spring 2008 = 2008/SP
• Summer Session 1 2008 = 2008/S1
• Summer Session 2 2008 = 2008/S2
• Summer Session 3 2008 = 2008/S3

• STUDENT LOOKUP
  
  • You can look up a student by name, Student ID number, or Social Security number. 
  • If you look up a student by name the Person Lookup Screen will appear.  The Student Lookup Screen will have a list of students with similar names to the one you have entered.  Choose the correct student by typing the number to the left of their name at the bottom of the screen. 
  • If you look up a student by thier ID number or Social Security number, you will go directly to the students record

Below you will find instructions for the datatel screens most commonly used during academic advisement including clearing students for registration, accessing class schedules.

• ADVISOR CLEARANCE

1. Quick Access:              XACS
2. Click “GO”

3. Student Lookup:          *Type Name or ID or Social Security Number & Click OK

4. Term:                             Type Term Code (i.e., 2008/WI, 2008/SP) on bottom of screen

5. Advisement Date:        Hit Enter twice (automatically enters current date)

6. Reg Flag:                      Type Y (for yes) & Enter

7. Advised By:                  Type your name or ID number

8. Type the number next to the left of your name at bottom of screen – Enter *(If you know your ID number your name will pop up automatically and you will avoid step 8)

9. Location:                     Choose from drop down menu

10. Save All:                      Click the "Save All" button on top of screen to save record and exit to main menu

• VIEW MATH OR ENGLISH PLACEMENT RESULTS

1. Quick Access:              XSAC

2. Click “GO”

3. Student Lookup:          *Type Name or ID or Social Security Number & Click OK

4. Save All:                       Click the "Save All" button to exit to main menu

• PRINT TRANSCRIPTS

1. Quick Access:              XTRA

2. Click “GO”

3. Students                       *Type Name or ID or Social Security Number & Enter

4. Save All                           Click the "Save All" button TWO TIMES SLOWLY

5. Printer:                            Type networked printer name (i.e. PRTxxxxW)

6. Save All                           Click the "Save All" button TWO TIMES SLOWLY

7. Enter                               Hit enter and transcript will print

• VIEW TRANSCRIPT ON SCREEN