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Confidential Staff Assistant

REVISED – Qualifications 11/2/17

Position: Confidential Staff Assistant 

Duties

Serves as a generalist performing complex administrative duties in the President's Office, including composing correspondence independently on a wide variety of matters and researching, prioritizing, and following up on incoming issues and concerns addressed to the President, including those of a sensitive and confidential nature.

  • Provides high-level administrative support and assistance to the President, ensuring seamless coordination of the President’s schedule and administrative activities, including assisting in scheduling leadership team meetings.
  • Oversees special projects; and facilitates responsive, accurate, proactive, and collaborative communication with the entire college community (internal and external), as directed by the President.
  • Assists with the design and implementation of internal reports; development of presentations; the scheduling of travel arrangements; and the preparation of documentation for reimbursement (travel vouchers, mileage reports).
  • Organizes all gatherings inclusive of regular and committee meetings, retreats, receptions, and events as directly related to the Office of the President.
  • Assists in coordinating the agenda for the Board of Trustees meetings; assists in the preparation and delivery of the Board agenda, information packets, organizing the meetings including coordinating Board meals, ensuring that Board minutes are transcribed to official Board records, and that all official Board records are maintained and properly secured.
  • Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
  • Completes duties and responsibilities in compliance with college standards, policies and guidelines.
  • Performs other duties as assigned.

Required Qualifications/Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Demonstrated proficiency in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, prepare presentations, and communicate with others.
  • Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, and draws valid conclusions; and effectively presents information to top management, public groups, and other groups, as needed.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Excellent verbal/written communication skills.
  • Highly organized and detail-oriented.
  • At least two (2) years of proven, successful administrative experience in higher education.
  • Proven experience with ability to handle confidential information with discretion, to manage a large variety of details and coordinate complex projects during numerous interruptions, and to meet deadlines in a fast-paced work environment.

The requirements listed below are representative of the education and experience preferred.

  • Associates Degree

 

Starting Salary

Commensurate with experience

Submit Resumes to:

http://workforcenow.adp.com/jobs/apply/posting.html?client=rockcc&ccId=19000101_000001&type=MP&lang=en_US

 

Application Deadline

Until filled

 

Rockland Community College is an affirmative action/equal opportunity employer and strongly encourages applications from women, people of color, veterans and individuals with disabilities. Our mission demonstrates a strong public commitment to a diverse and inclusive campus community.