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Rockland Community College Board of Trustees 6/25/20 Workshop

Workshop Agenda

Meeting Date: June 25, 2020
Time: 5:00 pm
Place: Via Zoom Conference

  1. Resolutions
    1. Approval to Accept the Candidates for Promotion (Resolution 22-2020)
    2. Approval to Accept the Candidate for Promotion, Inez Rivera (Resolution 23-2020)
    3. Approval of Corrective Action Plan in response to NYS Comptroller Audit (Audit Report Number: rockland-co-2020-05) (Resolution 24-2020)
    4. Approval of the Creation of the Position of Coordinator of Plant Facilities (Resolution 25-2020)
    5. Endorsement of Institutional Redesign of Rockland Community College Under the Guided Pathways Model (Resolution 26-2020)
    6. Approval to Revise the Early Admit Policy (Resolution 27-2020)
  2. President’s Agenda President, Dr. Michael A. Baston
    1. Monthly Summary
  3. Academic Affairs Provost and Executive Vice President, Dr. Susan Deer
    1. Approval to Accept the Candidates for Promotion (Resolution 22-2020)
  4. Enrollment Management and Student Affairs Vice President, Dr. Helen Brewer
    1. Approval to Accept the Candidate for Promotion, Inez Rivera (Resolution 23-2020)
    2. Approval to Revise the Early Admit Policy (Resolution 27-2020)
  5. Finance Interim Chief Financial Officer, Dr. Dan DoBell
    1. Approval of Corrective Action Plan in response to NYS Comptroller Audit (Audit Report Number: rockland-co-2020-05) (Resolution 24-2020)
  6. Operations and Strategic Initiatives Vice President, Dr. Beth A. Coyle
    1. Approval of the Creation of the Position of Coordinator of Plant Facilities (Resolution 25-2020)
  7. Institutional Advancement Vice President, Ms. Susan Lyddon
  8. Information Technology Services Chief Information Officer, Mr. Michael Salem
  9. Board Secretary Report Secretary, Ms. Mary Lou Dillon
    1. Previous meeting minutes 5/28/20 (corrections/additions/deletions)
    2. Endorsement of Institutional Redesign of Rockland Community College Under the Guided Pathways Model (Resolution 26-2020)
  10. Board Community Outreach Report Liaison, Mr. Grant Valentine
  11. Old/New Business Board Chair, Mr. Martin Wortendyke

Workshop Minutes


A Workshop of the Rockland Community College Board of Trustees was held Thursday, June 25, 2020 via Zoom video conference.

Trustees Present: Mr. Martin Wortendyke, Board Chair; Mr. Joseph Rand, Board Vice Chair; Ms. Mary Lou Dillon, Board Secretary; Mr. Grant Valentine, Community Outreach Liaison; Ms. MariEllyn Dykstra Donnellan; Ms. Ileana Eckert; Ms. Lynne Hilowitz; Ms. Susan Oelkers-Ramos; Mr. Thomas Leonard.

Also Present: Dr. Michael A. Baston, President; Dr. Susan Deer, Provost and Executive Vice President; Dr. Helen Brewer, Vice President Enrollment Management and Student Affairs; Dr. Beth A. Coyle, Vice President Operations and Strategic Initiatives; Ms. Susan Lyddon, Vice President Institutional Advancement, Executive Director Rockland Community College Foundation; Dr. Dan DoBell, Interim Chief Financial Officer; Mr. Mike Salem, Chief Information Officer; Mr. William Murphy, Executive Director Operations, Chief Law Enforcement Officer; Ms. Natalie Scott, Director, Human Resources; Ms. Talia Lipton, Representative, Faculty Senate; Mr. Emanuel Bastos, Student Trustee, 2020-2021; Mr. Benjamin Naylor, Chief of Staff.

Absent Was: none

The meeting was called to order at 5:06 pm by Chair Wortendyke

  • Roll call was taken.
  • Chair Wortendyke commended Thomas Leonard for his outstanding work as student trustee and thanked him for his service to the Board.

President’s Report

  • Dr. Baston
    • Thanked the Board for their support during this time of uncertainty.
    • Attended a meeting with County Executive Ed Day, Chair Wortendyke and Ben Naylor where a positive county-college partnership was discussed.
    • Received great, positive feedback from the virtual commencement.
    • Announced that the Mid-Hudson Region has begun phase three reopening. Education is in phase four which could start on July 8.
    • Reported that the College plans to operate in a telecommuting, virtual instruction & onsite modality in the fall pending state approval, and discussed what the phased return to campus will look like.
    • Announced that RCC exceeded summer enrollment goals and remains cautiously optimistic for fall enrollment.
    • Discussed reaching the College community through efforts such as surveys and virtual “Coffee and Conversation” sessions.
    • Stressed that faculty, staff and students should be brand ambassadors for the College.
    • Reported on the various efforts made to raise the national profile of RCC.
    • Reviewed the RCC Honors Society Black Lives Matter panel and discussed the steps RCC is taking to advance equity and inclusion on campus. Melissa Roy, Chief Diversity Officer, is creating a Diversity, Equity and Inclusion Center.
    • Answered trustees’ questions.

Academic Affairs Report

  • Dr. Deer
    • Discussed the following resolutions:
      • Approval to Accept the Candidates for Promotion (Resolution 22-2020), Dr. Kristopher Baker, Dr. Adessa Butler, Dr. Jillian Decker, Kristen Kolka, Matthew Matcovich, Patricia Szobonya
      • Approval to require the Intro to Schools course as a Graduation Requirement (Resolution 19-2020)
    • Answered trustees’ questions regarding the student laptop loan program.

Enrollment Management and Student Affairs Report

  • Dr. Brewer
    • Discussed the following resolutions:
      • Approval to Accept the Candidate for Promotion, Inez Rivera (Resolution 23- 2020)
      • Approval to Revise the Early Admit Policy (Resolution 27-2020)
    • Thanked the trustees for their participation in the virtual commencement which was watched by over 10,000 people from all over the world.
    • Answered trustees’ questions regarding enrollment and Guided Pathways.

Finance Report

  • Dr. Dan DoBell
    • Discussed Resolution 24-2020, Approval of Corrective Action Plan in response to NYS Comptroller Audit (Audit Report Number: rockland-co-2020-05)
    • Answered trustees’ questions regarding employee benefits costs and current cash flow.

Operations and Strategic Initiatives

  • Dr. Beth Coyle
    • Discussed Resolution 25-2020, Approval of the Creation of the Position of Coordinator of Plant Facilities
    • Answered trustees’ questions regarding the English Skills Academy, the Small Business Development Center (SBDC), and the use of campus facilities.

Institutional Advancement

  • Ms. Lyddon
    • Answered trustees’ questions.

Information Technology Services

  • Mr. Salem
    • Answered trustees’ questions regarding the COVID-19 dashboard created to forecast campus density.

Board Secretary Report

  • Secretary Dillon
    • Asked for corrections/additions/deletions to the May minutes.
    • Thanked the Board for their expressions of kindness upon the death of her mother.

Board Community Outreach Report

  • Mr. Valentine
    • Attended various community meetings.
    • Discussed COVID-19 contact tracing.

Student Government Association

  • Mr. Leonard
    • none

Old/New Business

  • Chair Wortendyke
    • Reminded the Board that elections for Board officers are in September.
    • Listed unfinished business for discussion:
      • appointing liaisons to handle NYCCT, ACCT and Middle States
      • successors to vacant seats on the Board
      • new trustee orientation
      • dinners with campus constituencies
      • regular meetings of the audit committee
      • presidential evaluation and goals
    • Dr. Baston thanked Trustee Dillon for all her advocacy efforts, particularly in NYCCT.


MOTION & ACTION
By Trustee Valentine, second by Trustee Donnellan, and unanimously approved by trustees: Wortendyke, Rand, Dillon, Valentine, Donnellan, Eckert, Hilowitz, Ramos and Leonard to adjourn at 6:33 pm.