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Rockland Community College Board of Trustees 1/23/19 Workshop

Workshop Agenda

Meeting Date: January 23, 2019
Time: 5:00 pm
Place: Faculty Staff Dining Room, Cultural Arts Center

  1. Presentation Financial Auditor, Mr. Andrew Gioseffi
  2. President’s Agenda President, Dr. Michael A. Baston
    1. Monthly Summary
  3. Academic Affairs Provost and Executive Vice President, Dr. Susan Deer
    1. Academic Affairs update (Attachment)
  4. Student Services Vice President, Ms. Dana Stilley
    1. Student Services update (Attachment)
    2. Guided Pathways
  5. Finance Interim Chief Financial Officer, Mr. Joseph Marra
    1. Finance update (Attachment)
  6. Operations and Strategic Initiatives Vice President, Dr. Beth A. Coyle
    1. Operations and Strategic Initiatives update (Attachment)
  7. Institutional Advancement Vice President, Ms. Susan Lyddon
    1. Institutional Advancement update (Attachment)
    2. RCC Foundation Report
  8. Board Secretary Report Secretary, Ms. Mary Lou Dillon
    1. Previous meeting minutes 12/20/18 (corrections/additions/deletions)
    2. Proposed date of Board Retreat, June 10, 2019
  9. Old/New Business Board Chair, Mr. Martin Wortendyke
    1. Middle States
    2. NYCCT
    3. Student Government

Workshop Minutes

A Workshop of the Rockland Community College Board of Trustees was held Wednesday, January 23, 2019 at 145 College Road, Suffern, New York 10901.

Trustees Present: Mr. Martin Wortendyke, Board Chair; Mr. Joseph Rand, Board Vice Chair; Ms. Mary Lou Dillon, Board Secretary; Mr. Grant Valentine, Community Outreach Liaison; Ms. MariEllyn Dykstra-Donnellan; Ms. Ileana Eckert; Ms. Lynne S. Hilowitz; Ms. Susan Oelkers-Ramos; Mr. Rafael Frias.

Also Present: Dr. Michael A. Baston, President; Dr. Susan Deer, Provost and Executive Vice President; Dr. Beth A. Coyle, Vice President Operations and Strategic Initiatives; Ms. Dana Stilley, Vice President Student Services; Ms. Susan Lyddon, Vice President Institutional Advancement/Executive Director Rockland Community College Foundation; Mr. Joseph Marra, Interim Chief Financial Officer; Mr. Andrew Gioseffi, financial auditor; Mr. Eric Magaram, Representative, Faculty Senate; Mr. Benjamin Naylor, Chief of Staff.

Absent Was: Mr. Mendel Taub (excused)

  • Chair Wortendyke called the meeting to order at 5:06 pm.
  • Roll call was taken.
  • Trustee Donnellan arrived at 5:15.
  • Announced there will be an executive session at end of the workshop meeting to discuss the acquisition of real property.

Presentation

  • Mr. Andrew Gioseffi
    • Explained that his role is defined by NYS Department of Education Law.
      • He is looking for internal controls to ensure funds are spent according to policy and procedure and ensures the bidding process is adhered to.
      • He reports directly to the Board.

President’s Report

  • Dr. Baston
    • Provided recent LoHud articles that highlight RCC’s impact in Nyack.
    • Announced the need to engage the philanthropic community for support of RCC initiatives.
    • Discussed the possibility of acquisition of Nyack College.
    • Recapped his trip to the Dominican Republic with the Ramon Tallaj Foundation.
    • Answered trustees’ questions.

Academic Affairs Report

  • Dr. Deer
    • Was congratulated on the good work done by the 211 Connection Center.
    • Answered trustees’ questions regarding CETL and the 211 Connection Center.

Student Services Report

  • Ms. Stilley
    • Answered trustees’ questions regarding registration holds, flex start, and the use of President’s Student Support Fund.
    • Discussed the impact of the partial government shutdown.
    • Provided an enrollment update. We are down 7.7% over last year.
      • Recruitment efforts, recent staffing changes and a solid communication plan will help increase enrollment numbers.

Finance Report

  • Mr. Marra
    • Answered trustees’ questions regarding reduction of expenses and the budget.

Operations and Strategic Initiatives

  • Dr. Coyle
    • Answered trustees’ questions regarding the Middle Skills Academy, the revenue from the Fieldhouse rental, the new additions to the cafeteria menu and the TSEC grants.

Institutional Advancement

  • Ms. Lyddon
    • Answered trustees’ questions.

Board Secretary Report

  • Secretary Dillon
    • Asked for corrections/additions/deletions to the December minutes.
    • Handed out the Board budget report.

Old/New Business

  • Secretary Dillon
    • Asked for a repository for Board materials to document compliance for Middle States.
    • On the one-year anniversary, a new trustee will meet with a board member to assess the orientation process.
    • Three volunteers are needed to modify the assessment form for Dr. Baston’s evaluation. Chair Wortendyke, Vice Chair Rand and Trustee Valentine volunteered. The evaluation forms for the Board and individual Board members also need to be reviewed.
    • Board members need to provide minutes for subcommittee meetings.
    • The Board would like to have dinner with the Faculty Senate, and a dinner with students in April.
    • NYCCT Advocacy Day is February 27, 2019.
    • Board Education day is in March.

Student Government Association Report

  • Mr. Frias
    • Discussed student engagement on campus.


MOTION & ACTION
By Trustee Valentine, second by Vice Chair Rand, and unanimously approved by trustees: Wortendyke, Rand, Dillon, Valentine, Donnellan, Eckert, Hilowitz, Ramos, and Frias to enter into executive session at 6:25 pm to discuss the acquisition of real property.


MOTION & ACTION
By Trustee Hilowitz, second by Trustee Valentine, and unanimously approved by trustees: Wortendyke, Rand, Dillon, Valentine, Donnellan, Eckert, Hilowitz, Ramos, and Frias to exit executive session at 6:55 pm.

No action was taken.


MOTION & ACTION
By Vice Chair Rand, second by Trustee Eckert, and unanimously approved by trustees: Wortendyke, Rand, Dillon, Valentine, Donnellan, Eckert, Hilowitz, Ramos and Frias to adjourn at 6:55 pm.