A student’s request for a grade change must be initiated no later than one semester after the grade had been issued.
- Students must request a grade change from the course instructor.
- All requests must be in writing and be supported by documentation.
If a student’s request for a grade change has been denied by the instructor of the course, the student has 14 days from the date of that denial to appeal to the Vice President of Academic Affairs. In consultation with the instructor of the course, the Department Chair and the Division Chair, the Vice President of Academic Affairs will determine if an appeal committee will be convened. This committee will consist of the Vice President of Student Development, the Vice President of Academic Affairs, the appropriate Division Chair, and two faculty members from the appropriate division. The committee will review the student’s request for a grade change with proper and appropriate documentation. If exams, papers, etc. have been returned to the student, the student is responsible for providing them to the committee.
The instructor of the course for which the student is requesting a grade change must submit the appropriate documentation in the form of, but not limited to, the final examination or project. If a final exam was given in a course, the instructor must keep the student’s final exam for one year as stated in the New York State Regulations Guide after the course has ended.
Upon the conclusion of the appeal hearing, the Vice President of Academic Affairs will notify the instructor of the committee’s recommendation in writing within fourteen days. After reviewing the committee’s recommendation, the instructor will make the final decision. If the instructor is no longer employed by the College, the Department Chair will make the decision. The Vice President of Academic Affairs will then notify the student. There is no further appeal process.
In the case of administrative error, and with appropriate documentation, the faculty member or division chair or discipline chair may waive the one semester grade change limit with the concurrence of the Vice President of Academic Affairs.